U of Washington's Records Management Guidance

Some more academic perspective (http://f2.washington.edu/fm/recmgt/filesmanagement/plan). It is largely consistent with DIRKS but gives us a valuable list of how to analyze existing records:

• who creates the records
• who uses the records
• how are records requested
• how often are various types of records requested
• how long do records remain current
• how many people need access to the records
• how much equipment is available to store the records
• how spaces is available for equipment/growth
• which records are confidential
• are there legal requirements for retaining records
• which are vital records

The guidance also gives us an overview of the types of file classifications that one tpically finds:

• Administrative files -- internal admin and operation
• Organizational files -- the relationship of an office with other offices
• Program files -- documentation of activities and programs
• Case files -- documentation of a specific event, project, person, or transaction